Leadership retreat, planning session, recognition, alignment—or something still taking shape.
Start a conversationA calm place to begin
You’ve been asked to plan the company offsite.Now what?
Maybe leadership gave you a date, a headcount, a destination—or only the idea. You do not have to know every next step before asking for experienced help.
Independent meeting logistics support · Worldwide programs
Attendees, decision-makers, VIPs, accessibility needs, and the people supporting the program.
Dates, leadership calendars, travel windows, meeting time, and the deadlines hiding in between.
Airports, arrivals, departures, hotels, venues, vehicles, and the handoffs that make it feel effortless.
Bring the assignment.Leave with a path forward.
Executive retreatsLeadership meetingsCompany offsitesIncentive programs
Before the first guest arrivesEvery detail has somewhere to live.
You’re not behind
You do not need to become an event planner overnight.
You need someone who can see the whole program, surface the decisions in the right order, and turn a broad assignment into an organized operating plan.
Of MICE and Meetings works beside assistants, office managers, chiefs of staff, People teams, Operations teams, and internal planners—adding expertise and capacity without taking away your visibility or control.
Our core promise
Helping non-event professionals look like event professionals.
The questions behind the assignment
If these are circling in your head, you’re in the right place.
The work becomes manageable when the right questions are answered in the right sequence.
- 01
What is this offsite meant to accomplish?
- 02
Who needs to be in the room?
- 03
How much time do we actually have?
- 04
Where should everyone stay?
- 05
How will attendees get from the airport to the hotel?
- 06
What should happen outside the meeting room?
- 07
What decisions does leadership need to make?
- 08
What information must attendees receive—and when?
- 09
Who is watching the details on site?
- 10
What does a successful event look like?
Start with five pieces
A clear brief comes before a long checklist.
We begin by organizing what is known, identifying what is missing, and separating true decisions from background noise.
Swipe through the five pieces of the brief
Purpose
The business reason and desired result.
People
The attendees, hosts, and decision-makers.
Timing
Dates, deadlines, and the planning runway.
Travel
Where people begin, arrive, stay, and move.
Outcome
What people should understand, feel, or do.
Expertise where you need it
Choose one critical workstream—or support for the whole program.
Engagements are shaped around the assignment. That can mean focused help with transportation, or a planning partner across the complete attendee journey.
Transportation logistics
Arrival manifests, vehicle planning, dispatch schedules, vendor coordination, VIP movements, and live oversight—built around how people actually travel.
Signature expertiseDestination, hotel & venue sourcing
A clear, organized comparison of the right-fit destinations and properties, with terms, costs, and tradeoffs translated into decisions.
Registration & attendee logistics
Guest information, travel details, rooming lists, communications, special requests, and a reliable source of truth for the team.
Activities & experiences
Thoughtful experiences that fit the group, destination, schedule, and reason everyone gathered in the first place.
On-site event support
Calm, capable coordination on the ground so your internal team can stay present with leadership and attendees.
Why the details matter
When the logistics disappear, people can be present.
A well-run offsite creates room for people to connect, focus, and remember why they gathered—without your internal team carrying every operational detail in the background.
Purpose first · details handled · experience protectedTransportation, properly planned
A passenger list is not yet a transportation plan.
Moving a group is a chain of operational decisions: arrival patterns, airport rules, vehicle capacities, load times, luggage, VIPs, delays, staffing, vendor communication, and what happens when the schedule changes in real time.
Of MICE and Meetings can own this workstream independently—giving your internal planner or assistant a transportation partner without the scope or cost of a full destination management company.
01Passenger data
→Flights, luggage, special needs, VIPs
02Arrival waves
→Patterns, timing, airport touchpoints
03Vehicle plan
→Fleet, routes, manifests, dispatch
04Live oversight
Drivers, changes, arrivals, reporting
A true extension of your team
You stay in control—without living in every detail.
This is a collaborative structure. You keep the internal context and authority. We bring the event-industry expertise and operational lift.
- The relationship with leadership
- Internal context and company knowledge
- Approval authority
- Visibility into recommendations and costs
- Control over the attendee experience
- Event-industry knowledge
- Sourcing and logistics expertise
- Organized comparisons
- Vendor coordination
- Operational documentation
- Clear decision points
- Capacity when your regular role is full
How it works
From “I’ve just been handed this” to a confident plan.
- 01
Share the assignment
Tell us what leadership has asked for—even if it is only a sentence.
- 02
Clarify the brief
We organize knowns, unknowns, priorities, roles, and immediate decisions.
- 03
Define the support
Choose a focused workstream or broader logistics partnership.
- 04
Build the plan
We source, compare, coordinate, document, and keep decisions moving.
- 05
Deliver with confidence
Your team stays informed, prepared, and present when the event begins.
15+years of meeting and logistics experience
500+programs and event movements supported
$3M+in transportation and event spend managed
2,000+attendees coordinated across complex programs
A good fit
This page was made for the person who needs a steady next step.
- An executive assistant planning a first leadership retreat
- A chief of staff translating an idea into an executable program
- An office manager adding a major event to an already-full role
- A People or Operations team coordinating a company gathering
- An internal events team needing transportation or sourcing support
Common questions
A few things you may be wondering.
Do I need to have a budget before reaching out?
No. Bring what you know. We can identify the information still needed, clarify priorities, and build a realistic planning path before formal sourcing begins.
Can an internal events team hire you only for transportation?
Yes. Transportation can be a focused, standalone engagement—from arrival analysis and vehicle planning to vendor management and on-site dispatch support.
Can you help if the location or hotel has not been selected?
Absolutely. Destination and hotel sourcing can begin with your dates, group profile, business purpose, and leadership preferences—even when the city is still undecided.
Do you replace our internal point person?
No. You retain the internal relationships, context, and approval authority. Of MICE and Meetings adds the planning infrastructure, industry expertise, and capacity behind you.
What kinds of programs do you support?
Executive retreats, leadership meetings, company offsites, board meetings, sales meetings, incentive programs, and other gatherings where logistics and attendee experience matter.
Start with what you know
I’ll help organize the rest.
You do not need a completed brief. A few details are enough to begin a practical, pressure-free conversation.